How long before the wedding should we set up the guest gallery?

Anytime in the weeks leading up works — the setup itself takes minutes, so there's no need to rush, but printing table cards means finalizing the QR code before your stationery deadline.

Do we need a password on our wedding gallery?

Not necessarily — most couples leave it open for simplicity, but a password is worth considering for larger or more public events where you want to limit access to invited guests only.

Should we close the gallery right after the wedding?

Not immediately. Many guests upload photos in the days following the event, so it's worth waiting at least a week before downloading everything and considering the gallery final.

What's the most commonly overlooked step in setting up a guest gallery?

Testing the QR code by scanning it yourself before printing table cards — a surprising number of avoidable issues (wrong link, low contrast, code too small) get caught right here.

📅 Event Planning

Guest Upload Wedding Gallery: Setup Checklist for Hosts

A complete guest upload wedding gallery checklist — everything to set up before the big day, from QR codes to signage to download settings.

Snapsy Team

27 August 2026

5 min read

#wedding gallery checklist#event photo setup checklist#guest photo upload setup#wedding gallery setup

About the author

Snapsy Team

The Snapsy product and content team, sharing expert tips on event photography and photo sharing.

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📅 Event Planning

Guest Upload Wedding Gallery: Setup Checklist for Hosts

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